Per Diem and Expenses

Travel Allowances

When working away from home, you may receive additional compensation.

Per Diem

What It Covers

• Daily living expenses while traveling
• Meals and incidentals (M&IE)
• Sometimes lodging costs

Per Diem Types

Lodging Per Diem

• For hotel/housing costs
• May be paid directly by customer
• Or reimbursed with receipts

M&IE (Meals & Incidentals)

• Daily food allowance
• No receipts required
• Standard government rates

GSA Rates

Per diem amounts often follow GSA (General Services Administration) rates:

• Varies by location
• Higher in expensive cities
• Updated annually

Check current rates at gsa.gov

Expenses

Reimbursable Expenses

Typical reimbursable items:

• Airfare/travel to site
• Rental car
• Fuel (work-related)
• Tools/equipment (if required)
• Safety gear

Non-Reimbursable

Generally NOT reimbursed:

• Personal travel
• Entertainment
• Alcohol
• Traffic violations

Submitting Expenses

1. Keep all receipts
2. Go to Dashboard > Expenses
3. Create new expense report
4. Upload receipts
5. Categorize each expense
6. Submit for approval

Expense Approval

• Customer reviews submitted expenses
• May ask for clarification
• Approved expenses appear on invoice
• Rejected expenses require correction

Best Practices

• Save every receipt - No receipt = no reimbursement
• Submit promptly - Don't wait until end of contract
• Be accurate - Double-check categories and amounts
• Follow the SSA - Only submit what's covered