Required Documents for White Glove

Required Documents Explained

White Glove onboarding requires specific documents for compliance, tax, and payment purposes.

Tax Documents

W-9 (US Citizens/Residents)

What it is: IRS form to certify your taxpayer ID

Why we need it: Required by law to issue 1099 for payments over $600

What to provide:

• Legal name (as shown on tax return)
• Business name (if different)
• Federal tax classification
• Address
• Taxpayer Identification Number (SSN or EIN)
• Signature and date

Tips:

• Use your legal name exactly as it appears on your Social Security card
• If you have an LLC, use your EIN
• Sign and date the form—unsigned forms are invalid

W-8BEN (International/Non-US)

What it is: IRS form for non-US persons

Why we need it: Certifies your foreign status for tax withholding purposes

What to provide:

• Legal name
• Country of citizenship
• Permanent address
• Foreign tax ID number
• Date of birth
• Signature and date

Banking Documents

ACH Authorization / Direct Deposit Form

What to provide:

• Bank name
• Routing number (9 digits)
• Account number
• Account type (checking/savings)
• Account holder name
• Voided check or bank letter (verification)

Voided Check or Bank Letter

Acceptable documents:

• Voided check with your name printed
• Bank letter on letterhead confirming account details
• Screenshot from bank showing routing/account (some banks)

Address Verification

Acceptable documents:

• Utility bill (within 90 days)
• Bank statement (within 90 days)
• Government letter (within 90 days)
• Lease agreement (current)
• Driver's license (if address is current)

Insurance Documents

Certificate of Insurance (COI)

Coverage minimums (typical):

Don't have insurance? Your Account Manager can recommend providers.