Timesheets, Expenses, Invoices and POs on Automate America: One Record Per Contract

Thank you for trusting us with your projects, and thank you to every professional for the hours you put in. On Automate America, every contract has one record for the week's hours, expenses, invoices and purchase order. File it, approve it, and the invoice writes itself.

So what does that mean for you? No paper timesheets, no spreadsheets, and no invoices chased by email. Professionals see their own weeks and their own pay. Customers see every professional's submitted weeks, and their own bill. Nobody sees the other side's money.

Professionals, open the contract's record, and the Timesheets tab. On a week that's due, tap Enter Hours. Put in each day's hours, tick Sunday or a holiday, add travel time, and a short note on the work. Straight time, overtime and double time are worked out for you, from the days you enter. Save it as a draft, or submit it to the customer. Didn't work that week? Skip it, so it's never chased as late.

Expenses work the same way, one report per week. Enter each day's per diem, hotel, miles driven, rental car, fuel and the rest, up to what the contract allows. Attach your receipts, and submit it. Mileage is paid at the contract's rate per mile, and never below the IRS standard rate.

Customers, every submitted week waits on the same record. Approve it, or reject it with a reason. The professional corrects it and sends it back. When you approve, your invoice and the professional's pay statement are written at once. Your invoice comes with the timesheet, the expense report and the receipts behind it. Thank you to every customer who reviews each week with care. Your approval is what turns hours into pay.

When your purchase order is on file, the record shows how much is invoiced against it. It even shows when it will run out at the current pace. A strip at the top shows what's invoiced, paid, open, and waiting for your approval. Professionals see what they've earned, what's approved and what's been reimbursed. And service partners see their crew's weeks, read only.

Here's what happens next. Download any invoice or pay statement as a PDF, right from the record. Every week, every document and every approval stays together on that one record.

There's no risk in applying or requesting, ever. Nothing is committed until the customer clicks Hire, or the professional clicks Accept Offer.

Timesheets usually travel by paper, spreadsheet and email. Here, the week is filed, approved and invoiced in one place, and both sides see the same week. On the old site, a professional's timesheets, expenses and invoices were three separate pages. Now it's one record per contract.

Less paperwork, more of the work you're great at. This is the future of work. Thank you for your time. Somewhere right now, someone is finishing a long week on site. Here, filing it is the easy part. So look after the person next to you out there, and get home tonight. Questions? Text 586-770-8083, or email Info@AutomateAmerica.com for more information. Stay safe. Stay free. Zero friction.