Receipt Requirements

Receipt Documentation Requirements

A valid receipt must include specific information to be approved for reimbursement.

What Makes a Valid Receipt

A valid receipt must include:

• Vendor/merchant name and contact information
• Date of transaction
• Itemized list of goods or services
• Total amount paid
• Payment method (credit card last 4 digits, cash, etc.)

Acceptable Receipt Formats

Tips for Clear Receipt Photos

• Use good lighting and avoid shadows
• Ensure all text is readable
• Capture the entire receipt in frame
• Avoid blurry or cropped images
• Submit original receipts, not copies

What if I Lost My Receipt?

If you've lost a receipt:

1. Contact the vendor for a duplicate receipt or transaction record
2. Check your email for digital receipts
3. If unavailable, submit a Missing Receipt Declaration with:

• Written description of the expense
• Approximate amount
• Date and location
• Reason receipt is unavailable