Expense Categories Explained

Expense Categories

Understanding expense categories helps ensure your submissions are approved quickly.

Travel Expenses

Costs related to traveling for work:

Lodging

Hotel and accommodation expenses:

• Allowed: Hotels, motels for overnight work travel
• Daily limit: $200/night (varies by location)
• Receipts required: Itemized hotel folio showing room rate
• Not allowed: Personal mini-bar, movies, room upgrades

Meals

Food expenses during work travel:

Notes:

• Alcohol is not reimbursable
• Tips are included in meal limits (up to 20%)
• Client meals may have different limits per contract

Equipment & Tools

Work-related equipment purchases:

• Pre-approval required for items over $100
• Must be necessary for contract work
• Receipts must itemize each item
• May need to return equipment at contract end

Materials & Supplies

Consumable work materials:

• Project-specific materials
• Office supplies
• Safety equipment
• Shipping/postage for work items

Professional Development

Education and training expenses:

• Certifications (if contract-required)
• Training courses (pre-approved)
• Professional memberships
• Technical books/resources