Expense Approval Process

Approval Process and Timeline

Understanding how expense approval works helps you plan accordingly.

How Approval Works

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Submit Expense → Review → Approved/Rejected → Payment

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Approval Workflow

1. Submission: You submit expense report with receipts
2. Initial Review: System checks for completeness
3. Manager Review: Your approver reviews the report
4. Decision: Approved, rejected, or returned for more information
5. Payment: Approved expenses are paid on the net terms set for the contract

Who Approves Expenses

When Approved Expenses Are Paid

Approved expenses are paid on the net terms the customer set for the contract (shown on the contract).

Expedited Review

For urgent expenses over $500:

1. Email your Account Manager
2. Reference the expense report ID
3. Explain urgency