Expense Approval Process

Approval Process and Timeline

Understanding how expense approval works helps you plan accordingly.

How Approval Works

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Submit Expense → Review → Approved/Rejected → Payment

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Approval Workflow

1. Submission: You submit an expense report with receipts
2. Review: The customer who posted the contract (or Automate America) approves or rejects it
3. Payment: Approved expenses are paid on the net terms set for the contract

Who Approves Expenses

There are no amount-based approval levels. Each expense report is approved or rejected by the customer who posted the contract, or by Automate America (Expense Policy §7.3).

When Approved Expenses Are Paid

Approved expenses are paid on the net terms the customer set for the contract (shown on the contract).

Pre-Approval

Travel expenses over $500, equipment or tool purchases, training or certification fees, conference registration and communication expenses need pre-approval before you incur them (Expense Policy §7.1).